for cafes, shops & small teams
ShiftPilot builds next week's roster, handles swap requests, and sends reminders — all over WhatsApp. No app to download, no login to forget.
manager's view
how it works
No new account. Just message the number you already have saved.
Built from availability, fairness, and rest-hour rules. Edit it in plain English.
Everyone's shifts land in their WhatsApp, with reminders before each one.
what the bot actually handles
Balances hours fairly and respects who's available when.
Staff trade shifts by texting each other — no spreadsheet chasing.
Shift alerts and daily digests, automatically, before they're needed.
Catches double-bookings and understaffed shifts before they go live.
See overtime, fill rate, and cost per shift without a spreadsheet.
Send an invite link — they're scheduling-ready in one message.
Set how many waiters, cashiers, or any role you need per shift once in your dashboard — every future schedule builds around it automatically.
Published shifts show up in each employee's own calendar automatically, alongside the WhatsApp message.
set your staffing needs once
Weekly staffing needs
manager onlyMon–Fri, per shift
4 staff per shift. Saved once, used for every future schedule.
team roles
Some staff can cover more than one role — Jordan can be scheduled as either waiter or cashier. The schedule only assigns each shift to staff tagged for it.
what a normal week sounds like
time off requestemployee's view
understaffed alertmanager's view
new hire onboardingemployee's view
see a swap confirmation in action
We're onboarding a small group of businesses first. Leave your email and we'll reach out.
Thanks — we'll be in touch soon.